Get AI into the business without the mess.
Most companies already pay for AI seats. Nobody decided who uses them, for what, or what they are allowed to touch. I set up access, write the policy, match the tools to the systems you already run, and roll it out one team at a time.
The part most rollouts skip.
Licenses get bought. Nobody owns the question. Six months later three people use the tool, two more are pasting customer data into free apps, and the owner cannot say what any of it is worth. Implementation is the boring part that decides whether AI pays off: access, policy, tool choice and a rollout order.
What you actually get.
Scoped from your audit map, so you only pay for the parts you need.
- AI inventory: what is already in use, officially or not
- Access matrix: who gets which tool and what it can read, draft or send
- One-page written AI policy with an escalation path
- Tool selection matched to your stack: Google Workspace, Microsoft 365, your CRM or booking tool
- Licensing, installs and permissions, coordinated with your IT provider
- Vendor and integration reviews before anything connects
- A rollout plan, one team at a time, with a named owner per team
- A Monday one-page tracker for leadership
What the work looks like on paper.
Every engagement produces documents you keep. These are example layouts with sample data; yours are built from your audit.
Access matrix
Every team, every tool, and what it may read, draft or send. Decided once, on paper.
One-page AI policy
What is allowed, what is never pasted into AI, who approves exceptions. Plain English.
Monday rollout tracker
One page for leadership: which team is live, hours back, open issues, who is next.
Vendor review scorecard
Fit, data handling, cost and exit plan for each tool, before a contract is signed.
The process, start to finish.
Inventory
What is in use, what data it touches, who is already experimenting, and what leadership wants from it.
Decide
Policy, access matrix and tool choices, written down and approved before anything is switched on.
Roll out
Team by team: set up, short training, first workflow live. The first team becomes the proof for the next.
Track
Monday tracker: adoption, hours back, issues, next team. Kept up by you or by me as your Virtual AI CIO.
Is this you?
- Teams of 5 to 50 that bought AI seats and never set rules
- Owners worried about staff pasting customer data into free tools
- Businesses on Google Workspace or Microsoft 365 that want to use what they already pay for
- Companies that need to show a client, insurer or board how AI is governed
What it looks like when it works.
A bakery
Cash-flow optimization
A social media agency
Customer-service assistant
A kindergarten
Childcare operations automation
An AI startup
AI generation features in the product
Earlier client engagements, 20+ projects to date. Names withheld; figures are the time and resource savings reported for each project. Your audit sets your own baseline.
Straight answers.
We already bought ChatGPT, Copilot or Claude seats. Is it too late?
No, that is the most common starting point. We inventory what is in use, decide the rules and roll it out properly from there. Often the tools you already pay for are enough.
Do you replace my IT provider?
No. Your IT provider keeps devices, network and security running. I own the question of what AI should do in the business, and coordinate with them on licenses, installs and permissions.
What goes in the AI policy?
What tools are approved, what data can never be pasted in, who approves new uses, and what happens when something goes wrong. One page, written so your team will read it.
Which tool will you choose?
Whichever fits your systems and your data. I am vendor-neutral, I do not take referral fees, and I usually recommend fewer tools, not more.
What does it cost?
I don't quote on the audit call. You get scope and a fixed number with your map, within 48 hours. The number I quote is the number you pay.
Bought the seats, never set the rules? Start with the free audit.
One hour on your operation. A one-page map in 48 hours. Yours to keep.